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Microsoft Exchange Online Archiving

Microsoft Exchange Online Archiving

Overview

What is Microsoft Exchange Online Archiving?

Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving…

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Recent Reviews

Easy to use archive

10 out of 10
April 21, 2022
Incentivized
Microsoft Exchange Online Archiving is a great solution to keep mailboxes to a manageable size without needing to delete the email. …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.microsoft.com/en…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $3 per month per user
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Product Details

What is Microsoft Exchange Online Archiving?

Microsoft Exchange Online Archiving Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible with Exchange Server 2019, 2016, 2013, and 2010. It’s also available as an add-on service for mailboxes that are hosted online.

Microsoft Exchange Online Archiving starts at $3.

The most common users of Microsoft Exchange Online Archiving are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(20)

Reviews

(1-4 of 4)
Companies can't remove reviews or game the system. Here's why
April 29, 2022

There is a single platform for all of Microsoft's services

Verified User
Manager in Marketing
Retail Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
The most obvious advantage is that of sandboxing for the company. I mean, all your company's business communications are handled here. Passwords can be reset, accounts can be closed, and other actions taken by the administrator. Everything is fine here. With the help of this tool, you may speed up time-consuming daily tasks and reduce their inefficiency. I deal with hundreds of emails every week, if not every day, just like most of my coworkers. Timesaving and convenience-enhancing options are my top priorities.
Pros and Cons
  • In my opinion, Microsoft Exchange's ability to integrate with calendars and other tools makes email considerably more powerful and capable.
  • From any device, users can access their email. As a result, users can react to essential emails when they are away from their primary computer.
  • In an email-heavy workplace, I cherish the ability to swiftly organize and categorize relevant information. Additionally, you have the option to deliver files safely.
  • The learning curve for Microsoft Exchange Online isn't too steep. It's easy to use once you get the hang of it, although the user interface isn't as intuitive as Gmail's.
  • Depending on the administrator's configuration, attachments may never be able to get through the firewall.
  • My wish is that I could use a shortcut to archive files in the same way that users use the delete buttons. However, this isn't currently available. I rarely remove emails unless they are spam, so making the process quicker would be ideal.
Likelihood to Recommend
Microsoft has a variety of models and tiers available to choose from. Depending on the nature of your firm, you should seek the advice of a specialist. Also, if you're like most people and use Microsoft Office, ask about it. Having the ability to collaborate online while still saving your documents to SharePoint increases your overall productivity.
Most Important Features
  • An intuitive business platform that houses all your email-related services in one place.
  • Security and compliance are too clean and efficient.
  • Organization, filing, and scheduling, as well as communication, are all included as part of the collaboration functionality.
Return on Investment
  • Customized license and email options for new users based on the employment duties of the user.
  • With Microsoft Exchange, you get 100 GB of storage space.
  • Meetings with coworkers can be better planned if their schedules can be compared with those of other calendars. Before I book an appointment, I can see what my team has in store.
Alternatives Considered
One of the advantages of Microsoft Exchange Online is that it eliminates the need for users to use a variety of online tools and programs for different functions. With a single domain, I'm able to supply all my employees with cross-platform email addresses. We can simply sync our calendars, which makes it easier to work together.
April 25, 2022

Great for user mailbox archive backups and downloads. No additional price, unless you want great value-added features like Litigation Hold.

Verified User
C-Level Executive in Corporate
Information Technology & Services Company, 1-10 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
We are an IT consulting firm. Some of our clients in Hong Kong, in the legal, auditing, or financial industry, need to keep all email data (regardless of deleted or undeleted) for at least 7 years. Since we host all our clients' email services under Microsoft 365's Exchange services, this native solution does the job and closes the loop for us.
Pros and Cons
  • Great granular-level management and backup of all Microsoft 365 mailboxes
  • Content search and investigation of mailboxes without modifying a user's password (without the user knowing)
  • Setting the role to use e-Discovery is frustrating. Although you're the global admin, you must assign yourself the role of e-Discovery manager in order to use it. Not even e-Discovery admin.
  • Assigning yourself the role of e-Discovery manager successfully, but does not reflect immediately. So you still get permission issues when doing a content search. You have to wait until the permissions propagate before you can access content search. No warnings whatsoever from Microsoft's success message. I was scratching my head off.
  • e-Discovery downloads must use Edge or Internet Explorer. Chrome, Firefox, and other browsers won't work.
  • In-Place Hold or Litigation Hold requires Exchange Plan 2, which doubles the price of Exchange Plan 1. Exchange Plan 1 does not come with this function.
Likelihood to Recommend
Native solution. No third-party integration is required. Rock-solid. Actually many features require no extra cost (unless you want to use In-Place Hold / Litigation Hold) If you use Microsoft 365's Exchange Plan, or other similar Microsoft 365 products, I don't see any reason why you should not use this.
Most Important Features
  • e-Discovery
  • Content search
  • Download the user mailbox archives as a PST file before deleting a user
  • Litigation Hold
Return on Investment
  • Great investment. Basically the Microsoft Exchange Plan license (or equivalent) does all I need. It's only the configuration I have to perform.
Alternatives Considered
It's a native solution, robust, and does my job well. Why do I need a paid third party product?
Other Software Used
April 23, 2022

Microsoft Exchange Online Archiving

Verified User
Analyst in Information Technology
Information Technology & Services Company, 5001-10,000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
Microsoft exchange online archiving solution is cloud-based, a fast, and powerful archiving tool with efficient ways of searching and retrieving is simple and fast. The online repository of data is an amazing concept and Microsoft has done it at its best. I like the automates the expanding archiving feature, increasing the size of the archive before users' mailboxes are full.
Pros and Cons
  • Automates the expanding archiving feature that increases the size of the archive before users mailboxes are full.
  • The user interface is simple and easy to understand.
  • Reliable storage location, everything can be at one place.
  • Sometimes it's works slow.
Likelihood to Recommend
Overall, Microsoft Exchange Online Archiving is the best tool from Microsoft. It's a reliable storage location and everything can be in one place. I like the automates the expanding archiving feature, increasing the size of the archive before users' mailboxes are full. Sometimes it works slowly so Microsoft needs to work on that.
Most Important Features
  • It's reliable, fast and simple user interface.
  • Microsoft provides lot's of features in that.
Return on Investment
  • It's help a lot in our financial and HR departments.
  • The prices are extremely affordable.
April 21, 2022

Review exchange online archive

Verified User
Team Lead in Information Technology
Consumer Services Company, 10,001+ employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
Email archive availability was a big challenge. In the past, you could have multiple pst files, each in a different location specifically if you work on multiple sites. Microsoft Online Archive solved the issue by centralizing the email archive in one simple location also available on-site or off-site. Also, it provides the webmail a great option for accessing the archive.
Pros and Cons
  • Retention
  • Search
  • Availability
  • More retention flexibility
  • Search option
  • Outlook connectivity is bit slow
Likelihood to Recommend
If your organization has an exchange online it's a very good option to use the online archive as it really makes life easier no more opening multiple pst to search for a single mail. Also, you can set a period for certain types of emails to be deleted after they expire.
Most Important Features
  • Availability
  • Size
  • Retention policies
Return on Investment
  • No more lost emails.
  • Size is great.
  • Policies is time saver.
Other Software Used
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